Administration Services Specialist with German (w/m/d)

The Administrative Services Specialist provides back-end administrative support, focusing on structured processes, data management, planning and coordination support. This role helps main business process execution with maintaining accurate records, process documentation, and assisting with system-related tasks while ensuring smooth day-to-day operations at a right quality level. The position is primarily supportive and process-driven, with medium-level direct customer interaction and decision-making responsibilities. Strong analytical skills are required to review data, generate reports, and support process improvements. Fluency in German and English is required to handle documentation and internal communication effectively.

• Assist with administrative tasks in areas such as travel management, meetings and event management and coordination of communication

• Maintain and update internal records, ensuring accuracy and compliance with company policies.

• Support data entry, reporting, and document processing for various administrative functions.

• Analyze data from internal systems to identify inconsistencies, improve accuracy, and generate reports as needed.

• Assist employees with basic system-related inquiries and troubleshooting within defined guidelines.

• Coordinate and track document flow related to internal approvals, compliance documentation, and proposal documents.

• Work closely with internal teams to ensure smooth execution of operational tasks and suggest minor process improvements when necessary.

• Support additional administrative tasks as needed to assist the team in day-to-day operations.

• Fluency in German and English (spoken and written) to handle documentation and communication.
• Strong analytical skills to review data, detect discrepancies, and generate reports.
• Attention to detail and ability to follow structured processes accurately.
• Proficiency in administrative systems and tools (MS Office (Excel, Word), SAP, expense management, time tracking).
• Organizational skills to manage multiple administrative tasks efficiently.
• Ability to work independently within defined guidelines while ensuring accuracy and quality.
• Problem-solving skills to support internal processes and reporting
• Some project management/coordination/PMO experience would be a strong asset.

• Stable job based on an employment contract
• Annual bonus
• Hybrid model of work (2 days per week working from office)
• A package of benefits available on the benefit platform - private medical care, co-financing of the sports card, discounts and shopping vouchers; the possibility of joining group insurance, accident insurance, additional compensations from the Company Social Benefits Fund based on the internal policies
• Work in a friendly, diverse and high-qualified team with positive and cooperative working atmosphere
• International environment and daily usage of foreign languages
• Real development opportunities
• Direct communication and no formal dress code
• Modern office with innovation space located in Katowice
• Employee referral program